Keyva
Cloud or on-premise
Host on our secure cloud, or run Keyva entirely on your own servers. Your infrastructure, your call.
Operational software
Your whole operation, in one place.
Keyva turns scattered spreadsheets, chats and paper into one live system — built around how your business already works.
Proven in real operations
Paying clients since 2023
BIL Innovate Challenge · 2023
Runs daily operations
The problem
Your data lives everywhere — and connects to nothing.
A number in a spreadsheet, an approval in a chat, a record on paper. To see where things stand, someone rebuilds the picture by hand — every time.
Spreadsheets
WhatsApp
Paper logs
Email threads
…none of them talk
What you get
One system, built around how you work.
Every capability below comes from a single system fitted to your operation — not six tools stitched together.
Live
See everything, as it happens
Real-time dashboards drawn straight from the data your team enters every day — decisions on what's true right now.
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Jobs today
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Utilisation
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Depots
Built around you
Coded to your forms, approvals and terminology — so staff adopt it instead of working around it. Because it fits, it actually gets used.
One source of truth
Records, workflows and reporting in one place — no stitching.
Role-based access
Everyone sees only what their role allows.
Modular
Run only what you need; add capability as you grow.
OperationsCRMInventoryInvoicingHRReporting
Fits your stack
Connects to the tools already running your business.
+ your systems
How it works
From a conversation to a system you run on.
01
Discovery
We sit with your team and map how you actually work today — the forms, approvals and handoffs.
02
Built to your process
We code a system to your workflows on our own framework — fitted, not a template.
03
Live & supported
You go live with training on site, and we keep improving it as your operation grows.
Proven in production
Not a pilot. Businesses run on it.
In live, paid use since 2023 — the same framework, fitted to very different operations.
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modules in production
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external integrations
2023
live with paying clients
Recognised at
BIL Innovate Challenge — 1st Runner-up · 2023
ID-Novate Hackathon — 2nd Runner-up · 2025
Security & data
Your data — locked down, and yours.
Keyva runs your operation, so trust is the baseline. Here's how your data stays safe and in your control.
Role-based access
Everyone sees only what their role allows — approvals, records and reports scoped per person.
Encrypted & backed up
Encrypted in transit and at rest, with automated daily backups — so nothing is ever lost.
You own your data
Your data belongs to you. Full export whenever you want — no lock-in, ever.
Full audit trail
Every change is recorded — who did what, and when — so nothing happens in the dark.
Built for compliance
Access controls and audit logs that stand up to your internal and regulatory requirements.
Fits in
Works with the tools you already use.
Keep the tools your team knows — Keyva connects to them, so nothing gets abandoned.
Messaging & email
WhatsAppApprovals & chat
TelegramBot alerts & chat
GmailEmail, connected
Workspace & productivity
Google WorkspaceSign-in & apps
Microsoft 365Excel, Teams & sign-in
Google SheetsImport & sync
Google DriveFiles & storage
Google CalendarScheduling & events
AI & language models
OllamaSelf-hosted AI
OpenAIGPT models
Google GeminiGemini models
ClaudeClaude models
Payments, maps & media
PocketBrunei payments
Google MapsLocation & routing
YouTubeTraining & embeds
Data & infrastructure
PostgreSQLDatabase
MySQLDatabase
Your systemsREST API & webhooks
Secure cloudHosted or on-prem
FAQ
Questions, answered.
How long until we're live?
Most deployments go live within a few weeks. We start with a short discovery to map how you work today, then give you a scoped timeline before any build begins.
What does it cost?
Every build is fitted to your operation, so we scope and quote per project after a short discovery call — no per-seat pricing or surprise add-ons.
Who owns the data?
You do — always. You can export everything at any time, and we never hold your operation hostage to keep you on Keyva.
Can it run on our own servers?
Yes. Deploy on our secure managed cloud, or fully on-premise on your own infrastructure — whichever your policies require.
What if our process changes?
Keyva grows with you. Because it's built on our own framework rather than a rigid template, we keep adapting it as your operation evolves.
Does it work with the tools we already use?
Yes — it connects to WhatsApp, Google, Microsoft, your databases and more, or to your own systems via REST API and webhooks. Nothing gets abandoned.
Do you train our team?
Yes — hands-on training on site when you go live, plus ongoing support as your team settles in and your needs grow.
Get started
Ready to bring it all together?
Tell us how your operation runs today. We'll map a fitted solution and give you a clear, scoped estimate — no obligation.
Start on WhatsApp →Usually a reply within a business day · +673 834 1420