Operational software

Your whole operation, in one place.

Keyva turns scattered spreadsheets, chats and paper into one live system — built around how your business already works.

Start on WhatsApp → See what it does
The problem

Your data lives everywhere — and connects to nothing.

A number in a spreadsheet, an approval in a chat, a record on paper. To see where things stand, someone rebuilds the picture by hand — every time.

Spreadsheets WhatsApp Paper logs Email threads …none of them talk
What you get

One system, built around how you work.

Every capability below comes from a single system fitted to your operation — not six tools stitched together.

Live

See everything, as it happens

Real-time dashboards drawn straight from the data your team enters every day — decisions on what's true right now.

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Depots

Built around you

Coded to your forms, approvals and terminology — so staff adopt it instead of working around it. Because it fits, it actually gets used.

Job typeyour terms
Approvalsyour flow
Fieldsyour data

One source of truth

Records, workflows and reporting in one place — no stitching.

Spreadsheets Chats Paper logs One live record

Role-based access

Everyone sees only what their role allows.

AdminFull access
StaffScoped
ViewerRead-only

Fits your stack

Keyva connects to the tools already running your business — messaging, workspace, AI and your databases, or your own systems via API.

+ your systems
How it works

From a conversation to a system you run on.

No RFPs, no rigid templates, no months of specs. We learn exactly how your team works, then build the software around it — and keep it evolving.

01

Discovery

We sit with your team and map how you actually work today — every form, approval and handoff. No tech know-how needed; you just walk us through your day.

02

Built to your process

We build a system around those exact workflows on our own framework — fitted to you, never a template you have to bend to fit.

03

Live & supported

You go live with hands-on training, and we keep evolving it as you grow. You own the system; we keep it running.

Proven in production

Not a pilot. Businesses run on it.

In live, paid use since 2023 — the same framework, fitted to very different operations.

Shell LiveWIRE Brunei

Entrepreneurship ecosystem
Before

Programs, startups, participants, advisory sessions and events each lived in their own spreadsheets, teams and timelines. Pulling it all into one consistent, up-to-date picture was slow and manual.

With Keyva

One end-to-end system — participant tracking, QR attendance, role-based access and a full audit trail — with follow-ups, tracking and reporting automated. Google sign-in and Airtable import keep data flowing in.

6 wks → 1 hrto coordinate the ecosystem

SPI Brunei

Real-time IoT monitoring
Before

Multiple sensor networks and data sources, with different stakeholders each needing their own view. Without a shared system, real-time decisions weren't possible — the data simply wasn't accessible.

With Keyva

One real-time platform — live dashboards with geolocation maps, a four-tier alert system, and an automated pipeline that ingests, de-duplicates and validates every reading. WhatsApp alerts, AWS (Lambda + RDS) and Mapbox tie the sources together.

Many → 1data sources, one live platform
Security & data

Your data — locked down, and yours.

Keyva runs your operation, so trust is the baseline. Here's how your data stays safe and in your control.

You own your data

Your data is yours — full export anytime, no lock-in, ever. We never hold your operation hostage to keep you on Keyva.

Cloud or on-premise

Host on our secure cloud, or run Keyva entirely on your own servers. Your infrastructure, your call.

Encrypted & backed up

Encrypted in transit and at rest, with automated daily backups — so nothing is ever lost.

Full audit trail

Every change is recorded — who did what, and when — so nothing happens in the dark.

Fits in

Works with the tools you already use.

Keep the tools your team knows — Keyva connects to them, so nothing gets abandoned.

Messaging & email
WhatsAppApprovals & chat
TelegramBot alerts & chat
GmailEmail, connected
Workspace & productivity
Google WorkspaceSign-in & apps
Microsoft 365Excel, Teams & sign-in
Google SheetsImport & sync
Google DriveFiles & storage
Google CalendarScheduling & events
AI & language models
OllamaSelf-hosted AI
OpenAIGPT models
Google GeminiGemini models
ClaudeClaude models
Payments, maps & media
PocketBrunei payments
Google MapsLocation & routing
YouTubeTraining & embeds
Data & infrastructure
PostgreSQLDatabase
MySQLDatabase
Your systemsREST API & webhooks
Secure cloudHosted or on-prem
FAQ

Questions, answered.

How long until we're live?
Anywhere from a few weeks to a few months, depending on the scale of your operation. We start with a short discovery to map how you work today, then give you a scoped timeline before any build begins.
What does it cost?
Projects typically start around USD $10,000, scoped to what your operation actually needs — no per-seat pricing or surprise add-ons. We map how you work in a short discovery call, then give you one clear, fixed quote before any build begins.
Do we need to be technical to use it?
Not at all — that's the point. You describe how your operation runs; we do the building. Your team gets a clean, simple system and hands-on training, so using Keyva feels like any everyday app. No code and no IT department required.
What happens after we go live?
We stay with you. Keyva is a long-term system, not a hand-off — you get ongoing support, and because it's built on our own framework we keep adding features and reshaping it as your operation grows and changes.
Who owns the data?
You do — always. You can export everything at any time, and we never hold your operation hostage to keep you on Keyva.
Can it run on our own servers?
Yes. Deploy on our secure managed cloud, or fully on-premise on your own infrastructure — whichever your policies require.
What if our process changes?
Keyva grows with you. Because it's built on our own framework rather than a rigid template, we keep adapting it as your operation evolves.
Does it work with the tools we already use?
Yes — it connects to WhatsApp, Google, Microsoft, your databases and more, or to your own systems via REST API and webhooks. Nothing gets abandoned.
Do you train our team?
Yes — hands-on training on site when you go live, plus ongoing support as your team settles in and your needs grow.
Get started

Ready to bring it all together?

Tell us how your operation runs today. We'll map a fitted solution and give you a clear, scoped estimate — no obligation.

Start on WhatsApp →
Projects typically start around USD $10,000 · Usually a reply within a business day · +673 834 1420