Our Process

From First Call to
Live System

We turn your workflow headaches into streamlined solutions — in weeks, not months. Here's exactly what to expect at every step.

Typical Timeline

4 Phases, 4-8 Weeks

Every project follows the same proven process. You'll have visibility into progress at every stage — no black boxes.

Week 1
Discovery
Week 2
Design
Week 3-6
Build
Launch
Go Live
1
Week 1

Discovery Call

We start by listening. In a free 30-minute call, we learn about your business, understand your pain points, and map out your current workflow. By the end, we'll identify the highest-impact starting point.

What happens in this phase:
We learn about your business and team structure
You walk us through your current workflow and pain points
We identify which workflow to automate first
You receive a project scope and transparent estimate
What You'll Get
Project Scope Document Clear outline of what we'll build and what's included
Transparent Estimate Fixed pricing with no hidden fees — you approve before we start
Timeline & Milestones Week-by-week plan with clear deliverables at each stage
Recommendations Our expert advice on which features to prioritize first
2
Week 2

Design & Prototype

Before writing a single line of code, we design your system visually. You'll see wireframes and clickable prototypes of every screen — so you can give feedback and request changes while it's still easy and free to do so.

What happens in this phase:
We create wireframes for every key screen
You interact with a clickable prototype
We finalize the data structure and user flows
You approve the design before development begins
Why Design First?
Save Time Changes in design take minutes. Changes in code take days.
Save Money Catch issues before development — no costly rework.
No Surprises You see exactly what's being built before we start.
Team Buy-In Show your team what's coming — get feedback early.
3
Weeks 3-6

Build & Iterate

We develop in short weekly sprints with regular demos. You see real progress every week and can request adjustments as we go. No waiting months for a big reveal — you're involved throughout.

What happens in this phase:
We build module-by-module in weekly sprints
You get a live demo every week to review progress
Feedback is incorporated in the next sprint
Integrations (Google, WhatsApp, AI) are connected
Weekly Sprint Cycle
Mon-Wed
Build We develop the next set of features
Thursday
Test Internal QA and bug fixes
Friday
Demo Live demo + your feedback
4
Launch!

Launch & Support

We deploy your system, train your team, and provide ongoing support. Your app runs on Keyva's secure cloud infrastructure — we handle servers, security, backups, and updates so you can focus on your business.

What happens in this phase:
System deployed to production on your domain
Hands-on training for your team with documentation
Data migration from your existing tools
Ongoing maintenance, support, and future expansion
What's Included After Launch
Cloud Hosting Secure, fast, always available
Security Updates Patches and monitoring 24/7
Daily Backups Automated and encrypted
Priority Support Direct access to our team
Performance Monitoring Uptime and speed tracking
Future Expansion Add modules as you grow
Why Choose Us

What Makes This Different

We're not a dev shop that disappears after launch. We're a long-term technology partner invested in your success.

No Technical Jargon

We explain everything in plain language. You'll always understand what we're building and why — no confusing tech talk.

Full Transparency

Fixed pricing, weekly demos, and clear milestones. You'll never wonder where your money is going or what's happening with your project.

Long-Term Partnership

We don't disappear after launch. Hosting, security, support, and future expansion — we're with you for the long run.

Start Here

Ready to Start Your Project?

The first step is a free 30-minute discovery call. No commitment, no pressure — just a conversation about how we can help your business.

Schedule Your Discovery Call

Free consultation. Response within 24 hours.