What used to take weeks now takes hours.
A full-stack ecosystem data management platform – built end-to-end for a key builder of Brunei's entrepreneurship ecosystem.
Shell LiveWire Brunei contributes to the national entrepreneurship ecosystem by delivering programs that support startup development, capability building, hackathons, and business advisory services.
As operations scaled, there was an opportunity to improve and simplify data organisation, event coordination, and crowd management across teams.
To support our client, Keyva was introduced as a centralised platform for managing information, workflows, and upcoming events within a single system, enhancing efficiency, accessibility, and visibility.
As the entrepreneurship ecosystem grows, managing and coordinating data becomes increasingly complex.
Programs, startups, participants, advisory sessions, events, and marketing efforts often operate simultaneously; each with its own data, teams, and timelines. Integrating everything together into a system that keeps information consistent, aligned, and timely can become increasingly resource-intensive as the ecosystem scales.
Decentralized data across teams
Each department maintained its own records in formats suited to their workflows. Bringing these into a unified view required coordination across teams.
Reporting required cross-team consolidation
Preparing data for key reporting periods involved coordinating inputs across multiple sources which took weeks — including collection, alignment, and validation before presentation.
Coordination was manual
Bringing data into a single view required ongoing coordination across teams to align, follow up, and consolidate inputs.
Limited cross-program visibility
With multiple programs running simultaneously, gaining a consolidated view of participants, outcomes, and progress across initiatives required additional alignment.
Weeks of preparation – compressed into hours.
Implementing a system that not only works fast but also efficiently enables clear data ownership and automated workflows. Coordination that once took significant time is now streamlined, with full visibility across operations.
The Impact on Their Team
Distributed accountability
Each department owns and maintains their own data, with clear responsibility across teams.
Automated processes
Workflows are now streamlined through automation — from follow-ups to tracking and reporting.
Clearer data
A single, reliable source of truth to see programs, participants, and outcomes connections, ensuring data is always up to date and readily accessible.
Deeper understanding
The team can now see how their programs, participants, and outcomes connect — something that wasn't possible before.
Elevated roles
Teams can now focus more on validation, oversight, and decision-making — shifting toward higher-value work.
Every Corner of the Ecosystem
Keyva covers every corner of the ecosystem — built end-to-end, specifically for this client.
Full Audit Trail
Every action is recorded — what changed, who changed it, and when — with the ability to review and revert changes.
Participant Tracking
Detailed profiles for every participant in the ecosystem — including skills, business stage, milestone tracking, and event check-ins.
QR Attendance
Sessions generate unique QR codes for participant check-in — works across all programs with zero manual data entry.
Team Access Control
Configurable access levels that can be mixed and matched per team member — ensuring everyone only sees and manages what's relevant to their role.
Connected Services
Airtable
Securely import bulk data from Airtable — browse, select, preview, and bring records in with automatic validation.
Google Login
Participants sign in with their Google account. No extra passwords.
Automated Emails
Email verification, password resets, and system notifications handled automatically.
Usage Analytics
Built-in tracking to understand how the team uses the platform and where improvements can be made.
We build platforms that work.
Every business is different — let's talk about what you need and how we can build it.